Executive Administrative Assistant - Catholic Formation
Company: Roman Catholic Bishop of Manchester
Location: Manchester
Posted on: September 16, 2023
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Job Description:
DIOCESAN ADMINISTRATION POSITION DESCRIPTION POSITION: Executive
Administrative Assistant FLSA: Non-Exempt SECRETARIAT: Catholic
Formation STATUS: Full-time INTRODUCTION: The Bishop of Manchester
is the visible principal and foundation of unity in the particular
diocese entrusted to him. In a unique and visible way, he makes
Christ's mission present and enduring as Shepherd of the Christian
Community. In order to fulfill his mission, the Bishop employs
suitable, chosen collaborators (clerics, religious, or lay people).
He shares with them the apostolic mission and entrusts various
responsibilities to them. Each position employed in the Diocesan
Administration Building helps to extend the ministry of the Bishop
in specific ways as outlined in the position description. All
employees of the diocesan administration assist the Bishop of
Manchester in serving the parishes, schools and institutions of the
Catholic Church in New Hampshire. This position reports to the
Cabinet Secretary of Catholic Formation. RESPONSIBILITIES: This
position supports the Diocesan Directors of the Catholic Formation
Secretariat by providing and coordinating administrative support.
There are a variety of duties including database management, budget
preparation, written correspondence, responding to email/phone
inquiries, reading and responding to written memos and inquiries,
maintaining department schedules, monitoring project deadlines,
maintaining meeting notes, minutes and records, assisting in
drafting polices, forms and guidelines. ESSENTIAL DUTIES AND
RESPONSIBILITIES: 1. Perform financial duties which include
deposits, credits, parish billings, reimbursements, record
management, and initiating invoices for supplies. 2. Assist with
the promotion, planning and execution of various in person and
virtual diocesan functions, events and Masses by creating fliers,
obtaining quotes for venues, arranging catering, and tracking event
expenses. 3. Coordinate online registrations and payments for
events and functions, generate nametags and assist at these events,
which may include evenings and weekends. 4. Assist directors with
budget preparation, recordkeeping, file maintenance, and mail
distribution 5. Support Pastoral Associates Core Group, NH Diocesan
Council of Catholic Women, Catholic Scouting, Marriage Preparation
Task Force, Project Rachel Committee and Catholic Home School
Liaison by assisting with event planning (produce fliers, maintain
database updates, assist with registration tasks and
correspondence) 6. Ensure all supplies, books, and other material
to support retreat and ministry programs are ordered. 7. Coordinate
with diocesan webmaster to update diocesan website with current
contact and event information. 8. Maintain diocesan catechist and
catechetical leaders' certification files and documentation. OTHER
DUTIES: 1. Assist other departments as required 2. Provide phone
coverage as necessary 3. Attend special events as required 4.
General office equipment maintenance 5. Other duties as assigned
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
PI
Keywords: Roman Catholic Bishop of Manchester, Manchester , Executive Administrative Assistant - Catholic Formation, Administration, Clerical , Manchester, New Hampshire
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