Office Manager
Company: DENS Facilities
Location: Manchester
Posted on: June 20, 2022
Job Description:
Job Summary -This position provides administrative support to a
Client-based Biotech company in the Manchester, NH. -This is a
dynamic position that requires attention to detail, best-in-class
customer service and a can-do attitude. The ideal candidate will be
professional, articulate and enjoy working within a collaborative,
fast-paced start-up environment. He/she will leverage a broad range
of skills with a high degree of professionalism, initiative,
proactivity and collaboration, and exercise good judgment in a
variety of situations. He/she must be able to work under pressure
with the ability to handle a wide variety of activities with
significant attention to detail and handle confidential matters
with discretion.Responsibilities
Provides administrative support and
coordinates backup support to other administrators during periods
of high volume, vacations, etc.Regularly handles, scans, and
processes confidential and proprietary information with utmost
discretion.Proactively manages calendars with the ability to
schedule and prioritize meetings, resolve schedule conflicts, and
stay several steps ahead to maintain efficiency.Manage corporate
office expense reporting, purchasing, and corporate credit
cards.Manage high level meeting planning and logistics e.g., board
of director meetings, team off-sites and special events. This
includes preparing and printing materials, comprised of; reports,
PowerPoint presentations, spreadsheets, and other documents /
materials, as needed.Schedule, coordinate, and document weekly and
ad hoc meetings, attend as required.Participate in Teams meetings
and channels, as well as participating and/or leading in projects
and initiatives as requested by the management team.maintaining
records management policies and procedures, in accordance with DENS
policies.Attend client meetings, facility walk throughs and other
local travel as required.Assist in the preparation and tracking of
client proposals; provide assistance with and tracking of
scheduling, timesheets and invoicing, following systems and
procedures as required for same.Manage office, provide office
support services including ordering of supplies, pantry, and
subscriptions of office supplies through Amazon and other accounts;
maintain inventory and keep office stocked as needed.Support the
ongoing management of client contact and contracts databases,
including internal tracking systems, update and provide quality
assurance as needed (software platforms TBD).Supports Human
Resources with maintaining documents within the HRIS.Assist in
managing payroll systems for Technical Services Division; maintain
and manage work order tracking system, invoicing, and
proposals.Prepares and supports development and maintenance of
company Standard Operating Procedures (SOPs).Respond to call center
messages and answer phone.Qualifications
Prior experience with a start-up is
preferred.Ability to work adjacent to a lab environment. 5+ years
previous administrative experience. A thorough knowledge of
Windows, internet tools and apps, and standard office equipment is
required. Must have advanced skills with Office 365 Suite of
Applications (MS Word, Excel, PowerPoint, Sharepoint, One Drive and
Outlook).Superior attention to detail and strong organizational
skills.Proven ability to manage tasks to completion and ensure
follow-up when delayed.Excellent verbal and written communication
skills.Excellent interpersonal skills with the ability to manage
sensitive and confidential situations with tact, professionalism,
and diplomacy.Proven ability to handle confidential information
with discretion, be adaptable to various competing demands, and
demonstrate the highest level of customer/client service and
response.Willingness to assume additional responsibility and learn
new skills.Must be able and willing to work at a desk for long
period of time and be physically able to lift, push or pull up to
25-50 pounds.Position Type and Expected Hours of WorkThis is a
full-time exempt position. Days and hours of work vary according to
the business demands, but the typical schedule would be
Monday-Friday, 8AM-5PM. Flexible hours and work from home may be
available upon request.TravelThe nature of our business has
worksites in a number of locations in the New Hampshire area. - -We
expect our employees to remain flexible, and travel between sites
may be necessary as the business demands.Work AuthorizationAll
employees must be already authorized to work in the USA.AAP/EEO
StatementDENS Facility Services Inc is an equal opportunity
employer. Applicants are considered for positions without regard to
veteran status, uniformed service member status, race, religion,
sex, national origin, age, physical or mental disability, genetic
information or any other category protected by applicable federal,
state, or local laws.Other DutiesPlease note this job description
is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the
employee for this role. Responsibilities and activities may change
at any time with or without notice. - - - -Powered by JazzHR
Keywords: DENS Facilities, Manchester , Office Manager, Administration, Clerical , Manchester, New Hampshire
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